Exec Roles

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CHAIRPERSON

The role of a chairperson is to oversee the running of the club or league and ensure that it is run efficiently and managed appropriately. They will lead club or league meetings and provide leadership in all areas.

 

Specific Responsibilities:

• Lead the key meetings: Exec Committee, All Managers Meeting, Annual General Meeting

• Assist the secretary to set the agenda, accurate minutes and actions

• Oversee the strategic direction of the club, working with local FA, council authorities and senior club

• Shall be responsible for interpreting the Club Constitution in relation to the operation of the club’s affairs. Coordinating proposed amendments to the Constitution to be agreed at the AGM.

• Arbitrate key escalation on complaints and disciplinary actions

SECRETARY

The Secretary is one of the most important roles in a club or league. The main point of contact for the local FA, team managers, clubs and leagues, the Secretary will look after the administrative duties for the club or league.

 

Specific Responsibilities:

• Submission of the annual club accreditation

• Ensuring all club roles, including managers, have the correct qualifications; giving guidance where required

• Arranging key club meeting and taking notes, working with the Chairperson to agree on content and actions

• Main point of contact with local FA for passing on league information

• Handling any local FA complaints and fines, working with the Treasurer; ensuring fines are paid from the player/parent responsible

TREASURER

The treasurer’s role will be to ensure that the club or league stays financially sustainable, paying all expenses, collecting any monies owed and keeping a record of the accounts. The treasurer may also be tasked with obtaining additional funds, such as grants or sponsorship.

 

Specific Responsibilities:

• Keeping a clear record of all the club accounts: Balance Sheet, Yearly Profit vs Loss

• Charity HMRC specific requirements e.g. submission of gift aid when required, annual tax declaration

• Setting club membership fees based on predicted costs and player numbers

• Paying the indemnity insurance to cover each player and team

• Paying the league fees and fines if applicable to the club

• Setting manager budgets e.g. team social, medals etc.

• Providing the team manager with clear records per team on fees payments

• Refunding managers for additional costs such as equipment, referee fees, miscellaneous costs

WELFARE OFFICER

The club or league welfare officer ensures that the club or league operates a safe, child friendly environment and promotes good practice in line with the relevant Child Protection Policy.

 

Specific Responsibilities:

• Ensuring the clubs children welfare policy is up to date against the latest FA requirements

• Keeping the managers aware of the policy and that all children and parents have access to the CWO

• Ensuring all coaches, managers, helpers have the correct clearance e.g. DBS and reminder those that are about to expire are aware

• Managing complaints against the policy and working with the local FA child welfare officer when required
   

FACILITIES MANAGER

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The facilities manager is responsible for ensuring every player has access to a high quality training and home venue. They will coordinate with the age group managers to organise the weekly training facilities and ensure that the home match venues have the correct requirements e.g. number of pitches for each age group and match equipment such as goals, corner flags, storage etc.

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Specific Responsibilities:

• Manage each age group's winter training requirements against the available facilities in the area including indoor and outdoor venues.

• Ensuring the match pitches are of good quality, right size goals and sufficient number of pitch for all the teams.

• Working closely with the treasurer to ensure the bookings are cost effective, correct and paid in a timely manner.

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PLAYER DEVELOPMENT MANAGER

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The player development manager is responsible for providing support, guidance and education to the age group coaches in line with the Larkhall Way. They will also provide specific opportunities for players to development and enhance specific skills.

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Specific Responsibilities:

• Provides the age group coaches with access to specific training material or organise events for CPD training e.g. with the FA Development Coach.

• Organise specific events for players such as: development games, futsal classes, goalkeeper training, referee courses etc.

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For clubs to benefit safely from the online environment, it is important they follow best practice in social media and technology use. Club officials, match officials and parents/carers involved in football should understand how their safeguarding responsibilities apply online.

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GIRLS SECTION MANAGER

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The club positive promotes the increased playing and participation of girls in football; the girls section manager is responsible to help increase the awareness and create an environment where girls can train and play as part of a football club.

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Specific Responsibilities:

• Working closely with the specific local FA girls coordinator to seek new opportunities to promote the girls section e.g. Wildcats funding, specific events, girls only tournaments

• As the section expands, coordinate the formation of new teams, helping find new managers and coaches

 

YOUNG PLAYERS MANAGER

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The young person manager is responsible for the running of the young players drop in session available to existing club players aged 5-8 and also for helping recruit new players joining for the first time.

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Specific Responsibilities:

• Helping develop players to being match ready at the older age groups.

• Helping find and develop the next step of Under6s and Under 7s managers; providing guidance and encouragement as they find their feet in youth football. They will work closely on this with the Club Secretary who will help with the training qualification needs and steps to run a team.

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EVENT SECRETARY

 

The event secretary is responsible in organising social events to bring all members together to enhance relationships within the club, this can involve Christmas parties, end-of-season award ceremonies, football tours or helping the exec or managers organised specific events like First Aid Training.

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Specific Responsibilities:

• Be the central coordinator for specific events or the point of contact to give guidance on organising events

• Manage the event invites through the website and keep track of responses

• Communicate with the managers/parents/managers regular for the organised events

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SOCIAL MEDIA MANAGER

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The social media manager is responsible for the public promotion of the club and to give guidance for the use of digital platforms in a youth football context. Such platforms include websites, email, mobile messaging and use of social media sites such as Facebook, YouTube, Instagram and Twitter

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Specific Responsibilities:

• Regular post items that positively promote the club and encourage youth participation in football

• Help ensure that managers and parents follow best practice in social media and technology use and help them understand how their safeguarding responsibilities apply online

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PAID ROLES

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Click on the link for the specific responsibilities for the following paid roles:

• Club Administrator

• Groundperson

• Paid Coaches (detail to be agreed)

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